The question posed by our professors the last meeting was "what is an original of an electronic document?"
Looking into the Rules on Electronic Evidence effective August 1, 2001, we stumbled upon Rule 4 which is about the Best Evidence Rule applied to electronic evidence.
It states in Section 1 of Rule 4:
"
Original of an Electronic Document -- An electronic document shall be regarded as the equivalent of an original document under the Best Evidence Rule if it is a printout or output readable by sight or other means, shown to reflect the data."
Now, this original of an electronic document which is readable by sight or other means, in our view, must also satisfy the requirements in Sec. 10 of the E-Commerce Law dealing with Original documents:
"Original Documents -- (1) Where the law requires information to be presented or retained in its original form, that requirement is met by an electronic data message or an electronic documnt if:
a) the integrity of the information from the time when it was first generated in its final form, as an electronic data message or elecronic document is shown by
evidence aliunde or otherwise; and
b) where it is required that information be presented, that the information is capable of being displayed to the person to whom it is to be presented.
(2) Paragraph (1) applies whether the requirement therein is in the form of an obligation or whether the law simply provides consequences for the information not being presented or retained in its original form.
(3) For purposes of subparagraph (a) of paragraph (1):
a) the criteria for assessing the integrity shall be whether the information has remained complete and unaltered, apart from the addition of any endorsement and any change which arises in the normal course of communication, storage and display; and
b) the standard of reliability required shall be assessed in the light of the purpose for which the information was generated and in the light of all relevant circumstances.
Simply put, this section states that when the law requires the original document, such would be considered original if its integrity is proved by evidence aliunde and is displayable. Such integrity is proved when the information remained complete and unaltered taking into account the assessment of the standard of reliability in light of relevant circumstances.
In the UNCITRAL Model Law on Electronic Commerce from which we have patterned most of our E-Commerce Law, it states:
Part one. Electronic commerce in general
Chapter II. Application of legal requirements to data messages
Article 8. Original
(1) Where the law requires information to be presented or retained in its original form, that requirement is met by a data message if:
(a) there exists a reliable assurance as to the integrity of the information from the time when it was first generated in its final form, as a data message or otherwise; and
(b) where it is required that information be presented, that information is capable of being displayed to the person to whom it is to be presented.
(2) Paragraph (1) applies whether the requirement therein is in the form of an obligation or whether the law simply provides consequences for the information not being presented or retained in its original form.
(3) For the purposes of subparagraph (a) of paragraph (1):
(a) the criteria for assessing integrity shall be whether the information has remained complete and unaltered, apart from the addition of any endorsement and any change which arises in the normal course of communication, storage and display; and
(b) the standard of reliability required shall be assessed in the light of the purpose for which the information was generated and in the light of all the relevant circumstances.
Some Comments:
Given these provisions, we feel that the rules on an original electronic document fall short of its counterpart in traditional documents in ensuring that a particular document is the original. We believe that given the ease in tampering with electronic documents thru hacking or simple editing, the security measures adopted for electronic documents should be more stringent.
Consider a situation where a seller sends a word file containing the contract to his customer through email. The crafty customer then changes some provisions of the contract, then to cover his tracks, he somehow changes the date the document was last modified back to its original date, which we believe is possbile! When they sue in court, it would be hard to know which document is the original. Of course there is extrinsic evidence to help one's cause but it would be a matter of evidence and the seller could simply make up some of his own evidence.
To prevent this and to make the rules more stringent, we propose that for every electronic transaction, there should be a third party involved, a kind of verification/storage system. If any dispute arises between the parties, then they could simply ask the 3rd party to furnish them a copy. No doubt as to the integrity of the document shall exist.
That's all for now, and we hope you enjoyed our simple thoughts on the matter!
Have a good day!
Cheng_Echiverri